by Nicole Gauger

DMS EXPO: PDF Association members to detail all PDF standards and new applications

Berlin/Stuttgart. The PDF format turns 20 this year. In that time, it has become the world’s most popular file format and – since 2008 – an ISO standard. As PDF’s market penetration has increased, further specifications have been developed and ratified as ISO standards. At the DMS EXPO, from the 24th to the 26th of September 2013 in Stuttgart, PDF Association members will explain how these PDF standards work, covering PDF itself, PDF/A for long-term archiving and e-invoicing, PDF/UA for barrier-free PDF documents, PDF/VT for variable and transactional printing and PDF/X for sending printing masters. The primary focus at the DMS EXPO will be the issue of e-invoicing using PDF/A-3 and the ZUGFeRD data model. The day before the show, the PDF Association will hold a half-day seminar discussing the PDF/A standard and e-invoicing with PDF/A-3.

Several PDF Association members will focus on PDF/A at the DMS EXPO, in particular the new third part of the standard which builds on PDF’s “container” concept, allowing entirely new applications. These include hybrid archiving, where digitally-generated source documents are embedded into a PDF/A-3 file, and email archiving, which presents a number of different options – the spectrum of which ranges from automated server-side conversion to PDF/A, all the way down to client-based manual processes. Emails and attachments can be archived individually in PDF/A format, or collected together into one multi-page PDF/A file. With PDF/A-3, emails and their attachments are embedded into a single file in the archive-friendly PDF/A format..

ZUGFeRD-based e-invoicing is an outstanding example of the potential of PDF/A-3. ZUGFeRD (a German acronym standing for Central User Guidelines for Electronic Billing in Germany) was developed by the Forum for Electronic Billing in Germany with significant involvement from the PDF Association. The ZUGFeRD data model defines how to integrate a reliably archivable image of an invoice into a PDF/A-3 file which also contains an XML version of the invoice data. This opens the way for e-invoicing and automatic processing of invoice data, especially for small and medium-sized enterprises. At a number of stands run by PDF Association members at the DMS EXPO, visitors will be able to learn how businesses can create and process ZUGFeRD-based digital invoices. callas software GmbH, for example, will present a new version of its pdfaPilot software which can be used to create, validate and process ZUGFeRD-compatible files. Version 5.0 of pdfaPilot supports the recently-published release candidate for the ZUGFeRD data format. InovoOlution GmbH, as part of its input management solution NOVO Mail, will demonstrate how to make invoice information available wherever needed as part of the overall workflow process. LuraTech Europe GmbH will use Lexware’s ERP system as an example of how a practical integrated solution can create and process digital invoices.   Many other members, including Actino Software GmbH, intarsys consulting GmbH and PDFlib GmbH, also provide ZUGFeRD-related solutions. The PDF Association has collected a summary of them at which will continue to grow over time. A presentation at the DMS EXPO on 23 September 2013 will give detailed information on the subject of e-invoicing with PDF/A-3 and the PDF/A standards family, where the PDF Association is organising an afternoon seminar. Association members will also have the informational brochure “PDF/A in a Nutshell” available at their stands. This document summarises seven years’ worth of PDF/A expertise in just 20 pages.

Visitors will also be able to learn in detail about ongoing developments with the PDF/UA standard (where UA stands for Universal Accessibility). Published in July 2012 as ISO standard ISO 14289-1, it is also due to be published in German soon by the standardisation institute DIN. A draft of the German translation is available to view and comment on until 22 September 2013. The PDF Association’s experts have created another comprehensive informational brochure for PDF/UA which will be available for free to DMS EXPO visitors. It provides a fully-grounded overview of the requirements for universal accessibility and how to achieve it when creating and using PDF documents.

PDF Association members attending DMS EXPO 2013:

  • callas software GmbH – Hall 5, Stand C41
  • Compart AG – Hall 5, Stand D71
  • ICOM Software Research oHG – Hall 5, Stand C35
  • icon Systemhaus GmbH – Hall 5, Stand D39
  • InovoOlution GmbH – Hall 5, Stand D39
  • Janich & Klass Computertechnik GmbH – Hall 5, Stand E57
  • JoinApps AG – Hall 5, Stand E64
  • levigo solutions gmbH – Hall 5, Stand D39
  • LuraTech Europe GmbH – Hall 5, Stand D17
  • microform GmbH – Hall 5, Stand E57
  • Mikrografija d.o.o. – Hall 5, Stand B68
  • OPTIMAL SYSTEMS GmbH - Hall 5, Stand D31
  • PDF Tools AG – Hall 5, Stand E64
  • Satz-Rechen-Zentrum – Hall 5, Stand C51
  • SEAL Systems AG – Hall 5, Stand C41

About the PDF Association:
First established as the PDF/A Competence Center in 2006, today, the PDF Association is an international organization promoting awareness and adoption of open standards in digital document applications using PDF technology. The association facilitates education, networking and communication, and the sharing of expertise and experience with interested parties worldwide. The current membership includes over 100 enterprises and numerous individual subject-matter experts from more than 20 countries.
The management board includes industry leaders from Actino Software GmbH, Adobe Systems Inc., callas software GmbH, intarsys consulting GmbH and LuraTech Europe GmbH. The association’s chairman is Olaf Drümmer, CEO of callas software GmbH. Duff Johnson, ISO Project Leader for ISO 32000, the PDF Standard, is the association’s vice-chairman.

Editorial Contacts:
PDF Association
Thomas Zellmann
Neue Kantstr. 14
D-14057 Berlin
Phone: +49 30 39 40 50 - 0 
Fax: +49 30 39 40 50 - 99

good news! GmbH
Nicole Körber
Kolberger Str. 36
D-23617 Stockelsdorf
Phone: +49 451 881 99 - 12
Fax: +49 451 881 99 - 29

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