by Nicole Gauger

pdfaPilot 9 leads the way on automation

New workflow editor and additional features make it easier to create and manage complex processes

One key new feature of pdfaPilot 9 is the workflow editor, which makes even complex processes easier to implement

Berlin. Starting the new year off at full speed, callas software has released version 9 of pdfaPilot. The centerpiece of this update is the fully reworked editor used to create and modify process plans, which now has a graphical interface. With this tool, users can create even complex workflows more easily than ever, further automating their PDF-based processes. pdfaPilot 9 also contains a number of new features which offer users more flexibility in how they process PDF files.

“More and more customers are using pdfaPilot as part of complex workflows, processing their PDF files differently depending on various criteria,” said Dietrich von Seggern, Managing Director at callas software, adding, “For version 9, we therefore integrated the features users need to further automate their processes.”

Graphical workflow editor

One key new feature of pdfaPilot 9 is the workflow editor, which makes even complex processes easier to implement. The graphical interface shows users a range of self-explanatory symbols which they can then drag and drop to visually design process plans. Typical use cases for these kinds of processes include automatically editing, adding to or validating PDF files. They can be designed to incorporate user interaction, like entering variables and personalized ask-at-runtime dialogs.

More flexibility when processing hot folders

In general, pdfaPilot Server will automatically process all files saved to hot folders in line with the parameters associated with the server job. callas software has expanded this functionality for version 9, making hot folders more flexible and adding a “job ticket” mode. Job tickets are control files where all parameters for processing PDF files can be defined. They can also optionally contain a link to the PDF files for pdfaPilot to process.

Additional features

pdfaPilot 9 also contains a number of new features which are particularly well suited to process automation. For example, it can read barcodes and QR codes, using the extracted values to direct the rest of the workflow. pdfaPilot can also optionally use text markings to determine where to split PDF files. This feature is useful for dividing up print spool files, for example when producing invoices. Another option in pdfaPilot 9 is to trigger actions whenever certain content is found within a PDF file.

About callas software:
callas software finds simple ways to handle complex PDF challenges. As a technology innovator, callas software develops and markets PDF technology for publishing, print production, document exchange and document archiving. callas software helps agencies, publishing companies and printers to meet the challenges they face by providing software to preflight, correct and repurpose PDF files for print production and electronic publishing. Businesses and government agencies all over the world rely on callas software’s future-proof, fully PDF/A compliant archiving products. In addition, callas software technology is available as a programming library (SDK) for developers with a need for PDF optimization, validation and correction. Software vendors such as Adobe®, Quark®, Xerox® and many others have recognized the quality and flexibility provided by these callas tools and have incorporated them into their solutions.

callas software actively supports international standards and has been participating in ISO, CIP4, the European Color Initiative, the PDF/A Competence Center and the Ghent PDF Workgroup. In addition, callas software is a founding member of the PDF/A Competence Center and in October 2010, Olaf Drümmer became its chairman.

callas software is based in Berlin, Germany. For more information, visit the callas software website at:

Press contact:
Four Pees
Justine Trio
Tel: +32 9 237 10 00

Go back